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04-Mar-2015 21:50

But you can also change the level without changing the style. Figure 2 shows the Table of Contents dialog with the default settings in a Blank Document based on the Normal template (in Word 2003 and earlier; in Word 2007 and above). The Table of Contents tab of the Index and Tables dialog Only rarely will you want to insert Words default TOC, without making any changes.

Most of the settings affect the appearance of the TOC rather than the content (this will be discussed later). To change which headings are included, you need to click the Options button to open the Table of Contents Options dialog.

I dont recommend this, as it seems to me unnecessarily confusing, but in theory it is possible to have an entire document in Normal style with certain paragraphs marked as Level 1, 2, or 3 rather than the default Body Text.

The default TOC field will pick up these paragraphs and include them in the TOC.

To see the outline level of any given paragraph, look at the upper right corner of the Paragraph dialog. The Paragraph dialog showing outline level The outline level of paragraphs in Words built-in heading styles cannot be changed; if you look at the Paragraph dialog for a paragraph in one of these styles, youll see that the outline level box is disabled.

(Although the outline level of the style itself can be changed, I dont recommend this.) The outline level for any other style or paragraph can be changed, so that theoretically it is possible to have paragraphs in the same style (Normal, for example) with different outline levels.

You can delete the numbers that are there (if you dont want the built-in heading styles to appear in your TOC), and you can put whatever number you want beside any style in the list.

If you have used custom heading styles, you can of course type numbers beside these styles in the Table of Contents Options dialog, but if you selected the appropriate outline level in the Paragraph dialog when you created the style, these numbers will already be inserted automatically.

Unfortunately, Word makes it extremely (one might even say unreasonably) difficult to modify either the content or the format of a TOC once it has been inserted.Some specific TOC effects can be achieved only by editing the TOC field that Word inserts.My article on Customizing your table of contents with switches describes the specific switches that can be inserted in the field to achieve these effects.Some instructions for Word 2007 and above are included in the topics below.Issues peculiar to Word 2007 and above are discussed at the end of this article.

Unfortunately, Word makes it extremely (one might even say unreasonably) difficult to modify either the content or the format of a TOC once it has been inserted.Some specific TOC effects can be achieved only by editing the TOC field that Word inserts.My article on Customizing your table of contents with switches describes the specific switches that can be inserted in the field to achieve these effects.Some instructions for Word 2007 and above are included in the topics below.Issues peculiar to Word 2007 and above are discussed at the end of this article.If you scroll through the styles list, you will see a number beside certain styles.